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Rogers County reviews bids for county services mobile app; staff asks for more time to reconcile proposals
Summary
County staff reviewed multiple vendor bids to build a Rogers County resource mobile app, discussed costs and recurring fees, and proposed tabling final selection to collect and publish detailed bid numbers.
Rogers County staff presented multiple bids for a proposed “Rogers County Resource” mobile application and asked the commissioners to allow more time to compile and publish detailed bid comparisons before awarding a contract.
County staff described a multi-phase project: a Phase 1 app and database design fee listed in the vendor materials as $6,500; a Phase 2 one-time integration fee that was recorded in the bid materials as “1” (the county said it would clarify this entry); a pay-separation or implementation line at $5,750; and a recurring service fee quoted at $350 per month. Staff also noted optional modules described by vendors, including a “finding help near me” feature quoted around $5,000 and disaster-relief functionality priced between $6,000 and $8,000.
Staff told commissioners that multiple vendors submitted proposals, including App Master, Quantum Era, DWC Global Corp., Buzz Clan LLC and others. Staff said one vendor (Quantum Era) submitted an updated proposal that was not in the version circulated with the agenda; staff planned to add that proposal to the comparison.
Because the bids contain many line-item components, staff recommended putting the detailed numbers on paper and reading them aloud at a later time. A county official moved to delay final action to allow time to compile and share the bids; another commissioner seconded the motion. The motion and second were recorded in the meeting transcript; no final vote or recorded outcome appears in the transcript.
County staff said they would provide a spreadsheet of vendor pricing and return to the commission after allowing five days for review.
The procurement review will affect how the county delivers resource-finding features and disaster-relief notices to residents; staff emphasized the need to reconcile breakdowns across vendors before making a contract decision.
Votes at a glance: The transcript records a motion to delay final action and a second on the mobile app procurement; the transcript does not include a recorded vote tally or formal outcome for that motion.
