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Council authorizes RFP to lease former town hall, sets minimum rent and insurance requirements
Summary
The council approved Resolution 2025‑13 to seek proposals to lease roughly 3,000 square feet of the former town hall adjacent to the fire department, setting a minimum monthly rent and requiring tenant insurance and leasehold improvements to be addressed in the RFP.
The Speedway Town Council on Sept. 22 approved Resolution 2025‑13, directing staff to issue a request for proposals to lease portions of the former town hall adjacent to the fire department.
Town Manager Grant Kleinheinz said the available space is about 3,000 square feet of office space that has not been used since the police moved to the new facility. The resolution authorizes use of an RFP under Indiana Code 36‑1‑11‑12 and sets a floor of $1,000 per month as a minimum rent, with the expectation that leasehold improvements be the tenant's responsibility and that tenants carry additional insurance while the town maintains general liability coverage.
Kleinheinz said staff intends to issue the RFP promptly and to return with recommendations to the council in December with the goal of an occupant beginning use in January or February; he said the RFP timeline may be adjusted to allow a full review. Councilors questioned access and separation from the active fire department headquarters and asked staff to ensure access controls (for example, keypads or physical separation) would be addressed in proposals.
Council members also noted storage currently housed in the building will need relocation before occupancy. A motion to approve the resolution carried unanimously, 5-0.
The resolution instructs staff to proceed with marketing the space, to require tenant insurance and to include minimum rent and leasehold-improvement expectations in the RFP documents for council review.
