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Signal Mountain council considers $16,151 software payment for fire records; motion withdrawn
Summary
Council discussed a $16,151.63 invoice for the Signal Mountain Fire Department's records-management software. A motion to approve was made and seconded but withdrawn after discussion about procurement and timing; no vote was taken.
The Signal Mountain Town Council discussed a resolution authorizing the expenditure of $16,151.63 for the annual payment of the fire department's records-management application, but the motion was withdrawn and no formal vote was taken.
Council considered the invoice as part of a routine annual payment for the department's records system, which staff said is the fire department's primary records platform. Town Manager Matt Justice told the council the software was budgeted and that Chief Sloan recommended the system after a selection process in 2023. Justice said he deferred technical procurement questions to the fire chief and noted the cost is material relative to other line items.
Council members asked whether the records system must integrate with existing town finance software and whether other vendors had been considered. Members said the software appeared to be specific to fire operations and that integration might not be necessary; others said they recalled a vendor consolidation or purchase that had increased costs. Given the invoice is due in July, several council members said there was not much time to re‑solicit bids but suggested staff could provide additional procurement documentation and options for a follow-up review.
A motion to approve the payment was made and seconded, but the mover subsequently withdrew the motion before a vote. Council discussed procedural options—deferral to a named future meeting, scheduling a special called meeting, or tabling—but did not adopt any formal action that evening. Staff indicated they would supply additional information and the item could return to a future meeting or the work session for further review.
Because the motion was withdrawn, no formal vote or approval was recorded and the invoice remains on the council’s agenda for follow up.
Ending: The council did not approve or deny the payment at the meeting. Staff will provide procurement and vendor-comparison details to council; the item may return for action at a future meeting.
