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Board reviews athletic expenditures; members press for transparency on coach driving pay and concessions revenue sharing
Summary
School staff presented athletic expenditure reports for Dillard Middle and the high school. Board members flagged rising transportation and officials costs, questioned cheer and concession expenses, and asked staff to provide a breakdown of which coaches were paid to drive buses.
Caswell County Schools staff presented athletic expenditure reports for Dillard Middle School and the high school and answered board questions about rising costs, concession profit-sharing and payments to coaches who drive activity buses.
The report showed the district’s fall, winter and spring athletic expenditures broken down by sport. Staff highlighted rising transportation costs and higher referee/official fees as major pressure points on athletic budgets. The packet included a county athletic supplement of $25,000; staff said the high school spent $24,910.03 of that allocation during 2024–25.
Board members asked specific questions: a $1,125 expenditure to Caswell Emergency Services was explained as payment to have ambulance/medical coverage at selected events when an athletic trainer was not available. A $210 security charge on a baseball entry was explained as SRO/security coverage for specific games when multiple events occurred simultaneously.
Cheerleading expenses drew scrutiny: the packet showed an expenditure of $6,375.30 for cheer uniforms and related items; staff explained uniform purchases and season-specific apparel requirements can drive larger invoices in a single year, and said family contributions and fundraising also occur but that the invoice was paid through school accounting.
Board members discussed concession profit-sharing, which had been implemented so that sports that staffed concessions received a share of proceeds; staff said that practice was introduced to address volunteer shortages and is split among sports after bills are paid. The report also noted some sports operate “lean” financially because certain sports (track, wrestling, some soccer teams) do not generate enough revenue to cover their costs.
Cost of paying coaches to drive activity buses was a point of debate. Board members said paying coaches to drive has increased transportation costs; staff and board discussed the difficulty of requiring coaches to hold commercial driver licenses (CDLs) and the long lead time to train new drivers. The board asked staff to provide a breakdown of which coaches were paid to drive and suggested the item be returned for further discussion at the July 28 meeting.
Ending
Staff said they will verify missing income lines (board members flagged a missing basketball income sheet) and return with a coach-driving payment breakdown and any corrected revenue/expenditure detail at the next board meeting.
