Jackson budget committee approves construction and wastewater payments, forwards two path bids to Village Board

Jackson Budget and Finance Committee members on July 8, 2025, voted to approve change orders, pay requests and contract amendments tied to street reconstruction, wastewater treatment work and the Jackson Community Center and recommended two path-construction bids to the Village Board. President and committee chair Heckendorf was noted as absent and excused.

The approvals commit the committee to recommend that the Village Board accept a change order and several contractor pay requests and maintenance contracts, and to advance a Clean Water Fund loan application for the 2024 wastewater treatment plant project. The measures affect multiple ongoing infrastructure projects across the village, including Ridgeway Drive and Chestnut Court, the wastewater treatment plant, and the Jackson Community Center expansion.

Committee members moved and seconded each item in turn and recorded each motion as approved. A staff member explained technical reasons for increased costs on the Ridgeway Drive and Chestnut Court Reconstruction Project, saying, “As we got into doing the underground work, we found that the structures were built poorly and needed to be rebuilt. The extra linear footage came to some of the connections were closer to the property line versus at the buildings, is where the extra linear footage came from.”

Votes at a glance

- Approval of minutes (06/10/2025): Motion to approve the minutes was made and seconded; motion carried. (Mover: Committee member; Second: Committee member)

- Change Order No. 1 — Ridgeway Drive and Chestnut Court Reconstruction Project (advanced construction): Requested increase $83,797.32. Committee recommended Village Board approval. (Mover: Committee member; Second: Committee member; Outcome: recommended for approval)

- Pay Request No. 2 — Ridgeway Drive and Chestnut Court Reconstruction Project (advanced construction): $219,429.58. Committee recommended approval. (Mover: Committee member; Second: Committee member; Outcome: recommended for approval)

- Pay Request No. 16 — Wastewater treatment plant tertiary filters and UV disinfection (JH Hassinger): $99,540.52. Committee recommended approval. (Mover: Committee member; Second: Committee member; Outcome: recommended for approval)

- Clean Water Fund Loan Request No. 13 — 2024 Wastewater Treatment Plant Project: $125,364.57 (as recorded in the meeting). Committee recommended approval of the loan request. (Mover: Committee member; Second: Committee member; Outcome: recommended for approval)

- Wastewater treatment plant disc filter maintenance — Veolia Water Technologies: $113,071.38. Committee recommended approval. (Mover: Committee member; Second: Committee member; Outcome: recommended for approval)

- Acceptance of bids for two path projects (recommendation to award): Poblocki Construction — Glenbrook Drive path: $88,505; Johnson and Sons Paving — Jackson Drive path: $7,300. Committee recommended Village Board award to those contractors. (Mover: Committee member; Second: Committee member; Outcome: recommended for award)

- Contract Amendment No. 2 — 2025–2026 services with Grama and Associates: $301,825. Committee recommended approval of the amendment. (Mover: Committee member; Second: Committee member; Outcome: recommended for approval)

- Pay Request No. 13 — Jackson Community Center Expansion Project (Moore Construction): amount recorded inconsistently in the record. The agenda line shows $100,416.85 and a committee speaker referenced $108,416.85; the committee approved the pay request. The record lists both figures; the precise amount to be resolved in the Village Board documents. (Mover: Committee member; Second: Committee member; Outcome: recommended for approval)

- Adjournment: Motion to adjourn carried. (Mover: Committee member; Second: Committee member)

Committee discussion and clarifications

On the Ridgeway Drive and Chestnut Court Reconstruction Project change order, a staff member said the extra cost did not stem from the bid documents but from an “oversight under the initial project layout” and from encountering poorly built underground structures that required rebuilding. The staff member also said some extra linear footage resulted from connections being nearer property lines than expected.

On the Jackson Community Center expansion, a staff member said completion is pending parts for door security hardware and exterior gate components and that the project team anticipates one more change order that will include credits and adjustments for unforeseen construction items; staff said final closeout will follow receipt of the remaining parts and completion of outstanding work.

What the committee did not decide

The committee’s role in the meeting was to recommend actions to the Village Board or to approve pay requests and maintenance contracts; final contract awards and formal ordinance or budget approvals, where required, will be acted on by the Village Board or through subsequent procurement approvals. The meeting record does not show Village Board final action on these items.

Ending

The committee adjourned after hearing no citizens or village staff requests to address the committee.