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County budget discussions flag broad software and personnel cost increases; commissioners schedule follow‑up to finalize opt‑out
Summary
Multiple department heads told the board that rising software licensing and personnel costs are woven through FY2026 budgets. The commissioners set a follow‑up meeting to reconcile numbers and consider opt‑out/levy options.
Department heads across Clay County used the meeting to highlight recurring themes for the FY2026 budget: rising software and licensing fees, modest group insurance increases, and personnel requests or position restorations.
Treasury and records staff described a network of software products with growing license costs and interconnections: TriNet (indexing/record search), TTEC (property tax management), TriMin (recording/recording‑software), Tracker (records index used in several offices), Paylocity (payroll), and Assist (new countywide accounting software planned to replace Bossa Nova). County staff said some licensing costs will rise steadily over the next several years as products move to cloud subscriptions and as the county completes software conversions.
Several department heads also noted insurance and COLA assumptions: group insurance lines were budgeted at 4% in some offices while others forecasted up to 10% until final premiums are known. The countywide personnel/compensation package under consideration includes a 5% cost‑of‑living adjustment built into the draft numbers; staff noted that the difference between various COLA scenarios materially changes the levy impact.
Commissioners set a follow‑up meeting (Thursday at 09:00) to reconcile outstanding items and to confer with the county facilities/finance team about the opt‑out resolution and final levy decisions. Several presenters said they would return with refined cost details after additional checks with vendors and final construction/implementation files for conversion projects.
Ending: The board scheduled a Thursday follow‑up to reconcile software conversion and personnel requests ahead of the county’s formal opt‑out and levy deadline.
