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Claims auditor reports on confirming orders, turnover and steps to improve purchasing compliance
Summary
Claims auditor Denise Ober reviewed the district’s annual claims and purchasing activity, noting an increase in confirming purchase orders tied to personnel turnover and clerical process issues; most confirming orders were small-dollar amounts and staff will work to reduce the rate below 1%.
Denise Ober, the district’s claims auditor, presented the annual review of purchasing and claims activity and reported on exceptions the auditor found during the last fiscal year.
Ober described “confirming orders” as the largest exception category and explained they occur when purchases are made before a purchase order is entered. “That's your confirming orders… those are orders that someone has purchased something prior to us OK’ing it,” she said. She told the board that most confirming orders are small-dollar transactions and…
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