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Stevensville discusses leak-detection contract and non-revenue water audit; award deferred to July 8
Summary
Council and residents discussed recent bids for leak-detection services and rising non-revenue water. Staff recommended a preferred bidder, but the council deferred awarding the contract until July 8 for further review.
Stevensville officials reviewed bids for leak-detection services for the town’s water system and discussed utility reports showing a growing gap between water produced and water metered.
HDR engineer Eli told the council that the lowest bid submitted, from “Scott Enterprises,” was structured as time-and-materials and did not meet the requested fixed-fee format; after adjustments the bid would exceed others. HDR recommended awarding the work to a second bidder, identified in the discussion as "XYZ of Missouri," with a lump-sum bid of $9,500, after comparing timelines and qualifications.
A resident who reviewed utility figures told the council that monthly reports show declined metering coverage in prior years and an increasing percentage of non-revenue water. Speakers noted that non-revenue figures can reflect a mix of metering gaps, unmetered uses (such as hydrant flushing or fire department fills), and actual leaks. An HDR representative explained that percent-loss metrics fall when overall sales increase (for example, irrigation season), and that a water audit is needed to translate loss percentages into a dollar cost and payback estimate for repairs.
Council members moved and seconded a motion to accept the XYZ bid; however, staff later said they would scan the bid to the engineer for final review and return the item for a formal bid award at the council meeting on July 8. The council did not record a final award vote that night.
Ending
The council advanced procurement steps for leak-detection services but deferred a final award to allow engineer review and a formal award vote at the next council meeting on July 8.
