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Assessor and recorder outline e‑recording launch, modernization plans and a large liability reserve change
Summary
Assessor and Recorder staff described plans to reduce use-code complexity, bring e‑recording live on July 1, phase in credit-card payments in the fall and showed an increase in a public‑liability reserve figure that staff said came from the county’s risk unit.
Assessor and Recorder staff briefed the Board of Supervisors on June 25 about ongoing modernization work, e‑recording, credit‑card acceptance plans and staffing pressures in the assessor’s office.
Assessor staff said the department is pursuing a long‑planned simplification of parcel use codes — from roughly 1,600 combinations to a target of about 30 — to speed database performance and daily transactions. The assessor’s office reported steady permit and roll activity and said it is continuing training and succession planning amid vacancies.
Recorder staff said the e‑recording system will go live Tuesday, July 1, and that the office plans to introduce credit‑card acceptance for public counter payments later in the fall after testing. The recorder said the implementation will begin with an ACH-based e‑recording channel and that the vendor’s project hours left over from the recording conversion were being used to accelerate e‑recording work.
The presentation also noted an unexpected increase in a public-liability number the county risk unit provided: it rose sharply compared with prior years and staff said they verified the figure and included it in the recommended budget per risk’s guidance. Recorder and assessor staff described the fund balances for modernization and micrographics, saying some funds have limited eligible uses and will remain reserved until needed.
On staffing, the assessor said appraiser classifications are hard to fill and that the office depends on multi‑year training to bring staff to full productivity; the office reported a period of vacancies and retirements that constrained throughput but said work is continuing.
After discussion the board approved the assessor and recorder budget units (1123, 2707–2710) by recorded vote, 5‑0.
Ending: Staff said the recorder will begin e‑recording July 1 and will return later with the credit‑card implementation schedule and that the assessor will continue a focused recruitment and training effort to reduce vacancies.
