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Assessor-Recorder outlines e-recording, scanning and fee changes; raises liability reserve
Summary
Assessor-Recorder staff said e-recording goes live July 1 and work to scan historic vital records continues; the office flagged a large increase in a public-liability figure and noted a proposed state revision to recording fees (AB 1430).
Assessor-Recorder staff briefed the Board of Supervisors on June 25 about modernization projects, scanning of historic records, and recording fees.
Assessor-Recorder staff said Tyler e-recording goes live on July 1 and ACH-based e-recording services will initially serve title companies; credit-card payment for public customers is expected in the fall after an initial live-volume testing period. "E recording through ACH is in the process, has that ability starting the first," the office told the board.
Staff said they are scanning vital records in-house and are nearly finished with that work, which will reduce counter wait times and preserve logs. The office also flagged a large public-liability reserve increase shown in the proposed budget; staff said the number was provided by the county's risk unit and that they had verified the figure as accurate for the budget book but deferred to the risk office for the underlying cause.
Recording fees and legislation: Staff told the board AB 1430 has passed the Assembly and, if enacted, would change recording-fee structures; the assessor-recorder's revenue projection includes modest increases tied to those fee adjustments. Staff noted recording-fee rules and fee-based funding accounts are controlled at the state level and that revenue in some special-purpose recorder accounts has grown because statutory restrictions limit how the money can be used.
Why it matters: Modernization aims to speed public service at the counter and to improve long-term preservation of records; changes to recording fees could affect title companies, public customers and special-purpose funds.
Next steps: The office will go live with e-recording, continue internal scanning and provide updates as state fee legislation advances. The board approved the assessor/recorder-related budget units later in the meeting (see Votes at a glance).
