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Council approves amendments to town internal controls memo; staff to check auditor guidance on names vs. positions
Summary
Council approved changes to the town's internal controls document, which staff said primarily update names and reflect new processes such as remote capture and a cash vault. Council asked that job titles (not personal names) be used where practical; staff will confirm auditors' requirements and return with revisions if needed.
The Fort Mill Town Council approved an amended internal controls memo that staff said will be used in upcoming audits and reflects recent staffing turnover and new operational practices.
Debbie Kredible, who identified herself in the meeting as the town’s finance director, told council the redlined changes update names and procedures and document forthcoming changes such as remote deposit capture and a cash vault. She said the document will be used for the 2025 fiscal-year audit and will be amended as state accounting standards (GASB) or town practices change.
Several councilmembers recommended replacing individual employee names with position titles in the document to avoid frequent edits when personnel change. Councilmember comments noted auditors had previously requested names; staff said they will check with the auditors to see whether titles alone will be accepted, and will return to council with any revisions.
Council discussed a few clarifying items (for example, the line-count shown for water and sewer accounts refers to unique account counts). After discussion a motion to approve the amended internal controls memo was made and approved by voice vote.
