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Library board recommends city hire Moore Ruble Yudell for Harrison Memorial Library centennial restoration
Summary
The Carmel-by-the-Sea Library Board of Trustees unanimously recommended the City Council approve a professional services agreement with architecture firm Moore Ruble Yudell to design the Centennial Restoration of the Harrison Memorial Library; project cost estimated at $15–$20 million and architect fees about $2.2 million.
The Carmel-by-the-Sea Library Board of Trustees voted unanimously to recommend that the City Council approve a professional services agreement with Moore Ruble Yudell to design the Centennial Restoration of the Harrison Memorial Library.
The recommendation came after a presentation from City Attorney Brian Pierrick, who said the project is intended to provide seismic, accessibility, technology and systems upgrades and that the total cost, including architecture and construction, is expected to be in the range of approximately $15 million to $20 million. Pierrick described the proposed professional services agreement with Moore Ruble Yudell (abbreviated MRY in materials) and said the architect’s fixed fees for three phases total approximately $2.2 million, with additional supplemental and optional services payable if preapproved.
The project, as described to the board, will proceed in three MRY phases: (1) schematic and conceptual design with robust community engagement and program validation; (2) design development, engineering and preparation of construction documents and an estimate of probable construction cost; and (3) construction support and consultation. If the board’s recommendation is approved by the council, the architect will prepare bidding documents to support a competitive contractor selection, working in consultation with the Carmel Public Library Foundation.
Pierrick told trustees that the city issued a request for proposals in August 2024, received six responses, and that an architect selection committee with backgrounds in architecture, interior design and local history unanimously recommended negotiating with Moore Ruble Yudell. He thanked the foundation and counsel involved in prior negotiations and noted the City Council approved the contract between the city and the Carmel Public Library Foundation on April 1. Pierrick said the council is scheduled to consider the proposed MRY agreement at its July 1 meeting.
“ This is a very exciting day for the city, with respect to the Harrison Memorial Library,” Pierrick said during the presentation.
Trustees asked no substantive questions during the board discussion. A trustee moved to recommend that the council approve the professional services agreement; the motion was seconded and passed by roll call vote (three yes votes). The board’s recommendation will appear on the City Council agenda for consideration.
If the council approves the agreement, the next steps described to the board are: MRY prepares plans, specifications and bidding documents; the city conducts a bidding process and selects a contractor in consultation with the foundation; and the city enters a construction contract with the chosen contractor. The agreement also contemplates post-occupancy review and architect certification of progress payments during construction.
