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Council hears City Hall master plan presentation; town clerk says printed report available for $300, members ask for scanned copy
Summary
During the June 23 meeting council members raised access to a City Hall master plan report. The Town Clerk’s Office confirmed the physical report is filed with the clerk and that a full paper copy costs $300; council members requested the clerk examine scanning and online posting options.
Council members raised questions during the June 23 Hartford Court of Common Council meeting about access to the City Hall master plan report that was presented to the committee of the whole.
Councilman Gayle asked where the repository for the master plan report is and how council members and the public can obtain a copy. The council president (on the record during the meeting) said the report is filed in the Town Clerk’s Office as both the paper report and the committee report. The clerk stated a full paper copy costs $300. The council president said they would order one copy for the council office and would ask the Town Clerk’s Office to explore scanning the report and posting it online to improve public access.
Council members urged digital availability to avoid the expense of multiple paper copies; Councilman Mitcham specifically asked whether the report could be scanned and made available online rather than producing costly physical copies. The council president said he would inquire with the Town Clerk’s Office about scanning and online posting and noted the Town Clerk’s Office is the official repository for committee materials.
Background
The City Hall master plan was presented to the committee of the whole prior to this council meeting and was listed among received items during the meeting. The transcript records procedural action to receive the committee communications and the council discussion focused on how members and the public could access the substantive report.
Next steps
The council president indicated he would order one paper copy for the council office and ask the Town Clerk’s Office to attempt to scan and post the report. Council members and the public will be able to request access from the Town Clerk’s Office in the interim; the transcript does not show whether any scan has yet been completed or a firm timeline for online posting.
