Clay County commissioners approve vendor payment, copier purchase, cancel outstanding checks and amend solid-waste agreement

The Clay County Board of Commissioners approved several routine fiscal actions and contract changes at a regular meeting, including payment of a vendor invoice, a copier purchase for the extension office, a resolution to cancel outstanding checks and an amendment to a joint-powers solid-waste agreement to allow a dozer purchase.

The actions were part of a short meeting that also included departmental updates about campground reservations, delays on a law-enforcement center electrical panel, and notice that the comprehensive plan had been approved by planning and zoning and will be presented to the commission at a future meeting.

County finance and vendor payments The board approved payment of an invoice from Alltech for $1,342.50 after moving the item into the Ditch Board portion of the meeting and then returning to regular session to finalize payment. The transcript records a motion and second to approve the invoice and the motion passed. The transcript does not identify the motion maker by name for this item.

Extension office copier purchase Commissioners approved purchasing a replacement copier for the county extension office, noting the current machine was used and parts are no longer available. During discussion one participant referred to the purchase price as “43‑something”; the transcript does not record a precise dollar amount. The board also approved a five‑year price lock on the service agreement for the copier.

Resolution to cancel outstanding checks The commission passed Resolution 2025‑18 to cancel a set of outstanding checks that the clerk’s office reported had accumulated over several years. Meeting remarks said the total reflects multiple years and largely consists of uncashed jury‑fee checks that individuals had turned over to employers, which then were not processed. The resolution passed on a roll call with all commissioners recorded as voting yes (Mokler, Greylove, Brady, Teasey and Gilbertson).

Amendment to joint‑powers solid‑waste agreement Commissioners approved an amendment to the joint‑powers agreement related to the county’s solid‑waste operations (referred to in the meeting as the Joy Powers solid‑waste agreement) to allow purchase of a dozer and authorized the chair to sign the amendment. The transcript indicates the motion passed after a motion and second; no detailed contract text was read into the record at the meeting.

Other procedural votes and future items The board approved vouchers and payroll and moved to table discussion of a request‑for‑proposals (RFP) until the next meeting so staff could review multiple binder‑style submissions. The RFP discussion was explicitly postponed to the next meeting.

Department reports and project updates County staff reported that campground reservations are down compared with last year, but that the season is only one month underway. Building project updates flagged a major delay at the law‑enforcement center: the project is awaiting a custom electrical panel or fan that staff said has been delayed more than 18 months. Staff discussed the possibility and cost tradeoffs of a temporary service while awaiting the custom unit.

Planning and regional cooperation The commission was told the comprehensive plan had been approved by planning and zoning and will be brought forward to the commission at an upcoming meeting. A commissioner reported on a meeting of CCOG and said the organization appears financially stable, funded mainly by membership dues rather than federal money.

What’s next Several items were deferred to future meetings, including the RFP review. The commission adjourned at approximately the scheduled time.