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Millbrae council approves consent items including emergency services agreement; authorizes destruction of mold‑damaged records
Summary
By unanimous votes the council approved March–February finance filing items, a hydraulic modeling services contract, an Office of Emergency Services coordinator agreement with San Mateo County, and authorized destruction of flood‑ and mold‑damaged records after staff confirmed digitization priorities.
The Millbrae City Council on June 24 approved routine consent items and adopted a resolution authorizing destruction of records damaged by flooding and mold prior to the end of their retention period.
On the consent calendar the council approved (by a 5-0 vote) the monthly general fund financial report for the period ending February; a professional services agreement with EKI Environmental & Water Inc. for hydraulic modeling and analysis of the Millbrae water distribution system in the amount of $173,400 with a 10 percent design contingency for a total not to exceed $190,740; and a resolution adopting an updated Sewer System Management Plan. Councilmembers also approved an agreement with San Mateo County to provide an Office of Emergency Services direct coordinator, not to exceed $64,571 for the period July 1, 2025 through June 30, 2026, after the item was pulled for brief public comment and discussion.
The council also considered Item 9, a resolution authorizing the city manager to destroy records damaged by flooding and mold prior to the end of their retention period. Vice Mayor Holiver asked whether the affected records had been digitized before destruction; staff responded that at least one record had been digitized and that permanent records will be scanned going forward as the city completes its records‑retention update. Staff noted the city had not completed digitizing all boxes stored in the basement and that some files remain unreviewed. The council voted 5-0 to authorize the destruction of the identified damaged records.
There was public comment from a community member, Anne Snyder, on emergency‑planning drills and neighborhood evacuation readiness; staff and Councilmember Riley said the county’s evacuation planning and a Zonehaven mapping tool are in use and that a county drill had been rescheduled to the fall.
All consent items and the destruction resolution passed by unanimous votes recorded on the meeting minutes.
