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Commissioners told of boiler failure, proposed RFP and transfer‑site change orders; temporary loading pad expanded
Summary
Public works reported a boiler failure at county facilities requiring a replacement plan, estimated at about $120,000, and described construction and change orders at the county transfer site totaling $91,073.98 plus an expanded temporary pad. Commissioners directed staff to prepare an RFP for a replacement boiler and return for action.
Public works staff informed commissioners on June 23 that a boiler at county facilities is out of service and that a replacement or major repair will require procurement and capital funding.
The county’s on‑site boiler lost flow sensor/controls, and Page Mechanical had ordered a replacement flow switch expected midweek; staff said the existing original boiler is not repairable because replacement parts and control modules are no longer available. Public works estimated a replacement boiler and installation cost in the vicinity of $120,000, with typical lead times of four to six weeks after award, and said the county should consider issuing an RFP promptly so an installation could occur before winter if funding is available.
Commissioner discussion and direction: County staff said their current facilities budget may not cover the full cost without exceeding budget authority. The county clerk’s office identified alternate funding options including PILT (payment in lieu of taxes), general fund reserves or facilities budgets, and commissioners directed staff to prepare an RFP and present the item as an action item for commission consideration; staff said they would proceed with scope and procurement paperwork so an award could start promptly when funding is authorized.
Transfer site construction and change orders: Public works also updated commissioners on work at the county transfer site. Project change orders authorized by staff and engineers totaled $91,073.98 and included opening the transfer‑site front by removing a center post, replacing damaged girts, relocating the fueling station to the west side with a poured pad and eco‑block retaining features, and removing and rebuilding snow roofs with anchored footings.
A temporary loading pad originally bid at 50 by 50 feet was increased to 45 by 92 feet with an engineered liner and packed road mix; the temporary pad cost was reported as $38,285 before the size increase and will rise following the change. Public works described consolidation of metal and woody debris piles for grinding and plans to improve on‑site equipment and staffing for material handling. The contractor, engineering reviewer and the county’s construction administrator were described as following a standard change‑order review before approval.
Other facilities needs: Public works reported request for heavy‑duty washers and dryers for county jail or custody operations; one vendor quote for installation was about $21,000. Commissioners directed staff to return with procurement documents and a proposed funding source.
Ending: Commissioners instructed staff to prepare an RFP for the boiler and to bring the procurement and funding request back for a formal action; no final funding decision was made at the June 23 meeting.
