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City presents vacancy, recruitment and retention report; council accepts with requests for reconciled FTE numbers
Summary
Personnel presented a statutorily required public hearing on vacancies and recruitment, reporting a 6.7% vacancy rate and ongoing recruitment steps. Council asked for reconciled FTE and position-control numbers tied to the adopted budget.
City personnel staff presented the statutorily required report on vacancies, recruitment and retention, telling council the city’s vacancy rate stood at 6.7% (average 5.6% in 2025) and that 970 full-time budgeted positions were used in the analysis.
Personnel summarized the recruitment process, the types of recruitments (continuous vs. targeted), time-to-fill averages by recruitment type and four potential obstacles affecting hiring and retention: limited dedicated funding for classification and compensation studies; rising benefit costs; outdated policy language (personnel manual and nepotism/outside-employment rules); and additional transaction work tied to the newly implemented Oracle system.
Personnel said 51 vacancies had been created year-to-date with 25 filled through May 19; retention data cited 49 departures (17 internal promotions, 7 retirements, 8 involuntary separations and 15 voluntary separations) and an annual turnover rate just above 5%.
Council asked for clarification about the number of budgeted full-time positions in the adopted budget (the budget book referenced a different number). Staff said the vacancy report reconciled old AS400 and new Oracle extracts and that final reconciled FTE/position-control numbers would be provided after the budget adoption; council asked staff to email the reconciled “budgeted full-time positions” number and to provide quarterly updates going forward.
Council accepted the report; staff said they would work with Finance to reconcile position-control numbers across systems and provide the requested follow-up data.
