Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Capital Maintenance topic
No spam. Unsubscribe anytime.
With no bids, commissioners award courthouse fire-doors project using phone quotes; bidder identification in record varies
Summary
After no formal bids were received for fire doors at the Rogers County Courthouse, commissioners accepted phone quotes and approved awarding the project to the low phone-quoted bidder; the transcript records inconsistent company names and amounts.
The Rogers County Board of Commissioners approved awarding a courthouse fire‑doors replacement project after no formal bids were received; staff solicited phone quotes as a back‑up method allowed under Oklahoma law for procurements without formal bids.
County staff told commissioners that the advertised solicitation for replacement fire doors (second floor) received no bids, so staff collected phone quotes. Staff said they received three phone quotes; the low quote was reported as coming from “Burgess Company” at $38,870, but later references in the record identified the awarded amount as $49,412 and used a variation of the company name transcribed as “Urge’s company.”
A commissioner moved to award the contract at $49,412 and the motion was seconded and recorded as carried. The meeting record does not contain a definitive, consistently spelled company name or an executed contract; staff did state the lowest phone quote and the award amount during the discussion.
The board’s action directs staff to proceed with awarding the project under the phone-quote procurement method; staff must finalize contracting documents and provide an executed contract for the public record.
