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Building committee approves $450,126 vendor invoices and authorizes streamlined invoice sign-off
Summary
The Stoughton Building Committee approved a vendor invoice package totaling $450,126.18 and voted to allow the committee chair or vice chair to sign approved invoices for town processing.
The Stoughton Building Committee approved a vendor invoice package totaling $450,126.18 and authorized a new process allowing the committee chair or vice chair to sign off on invoices on behalf of the full committee.
The invoice package included three line items presented by project staff: a Vertex invoice for $93,250 for design development; a DRA feasibility-study invoice for $42,146; and DRA’s first design-development invoice for $314,730.18, which together totaled $450,126.18. Project staff said the town pays invoices up front and submits monthly reimbursement requests to the Massachusetts School Building Authority (MSBA).
Committee members voted by roll call to approve the invoice package. The motion to approve was moved by Lynn Jarden and seconded by Joseph Buckley; committee members responded in the recorded roll call with an affirmative vote.
The committee also voted to change the invoice-processing sign-off so that, after the committee approves invoices, the chair or vice chair signs the form sent to the town accountant rather than obtaining signatures from the entire committee. That motion passed by roll call during the same meeting.
Committee members discussed budget-tracking materials that accompany monthly vendor packages. Project staff described a summary sheet, invoice list, a running project budget (showing a revised total project budget), committed and spent amounts, and the available funds column the committee will use to monitor outstanding commitments.
The committee recorded that MSBA reimburses eligible costs and that the town fronts payments and submits reimbursement requests monthly. Project staff said reimbursement typically occurs “in real time” after submission, but that MSBA sometimes withholds reimbursement while outside permitting or other approvals are pending.
Less-critical business on the agenda included approval of minutes for the March 19 and April 30, 2025 meetings; those minutes were approved by voice/roll call during the meeting.
