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Woodruff Homecoming and rodeo: council finalizes logistics for food, speakers and schedule
Summary
Council members and volunteers discussed the rodeo/homecoming schedule, food and drink orders, sound coverage and volunteers; they agreed to maintain many prior arrangements, order more Mountain Dew and assign follow‑ups for speakers, bun and burger orders and rodeo committee meeting date.
Town officials and volunteers spent a lengthy portion of the meeting planning the Woodruff Homecoming and rodeo, covering the schedule, volunteers, concessions, speakers and sound coverage.
Schedule and staffing: The council confirmed Thursday night service and other long‑standing schedule elements for the celebration and agreed to convene a rodeo committee meeting within the next week to finalize assignments. The high‑school band and several local performers were expected to play; the council discussed setting the stage on the west side of the pavilion so attendees on the lawn could sit with chairs.
Speakers and sound: Several attendees said public‑address coverage toward the far end of the arena is poor when the wind blows. Staff and a volunteer recommended adding two wireless speakers on the far end and two in the middle or clustering speakers to give even coverage. Staff said they would inventory existing speakers and return with options.
Food, concessions and supplies: Council members reviewed last year’s food and beverage sales and created a provisional order for this year: they discussed ordering 1,500–1,800 hamburger patties (last year 1,500 was used, with some leftover), about 1,500 buns, increasing Mountain Dew from 10 to 15 cases, and modest increases in sliced cheese and pickles (committee suggested 1,600 slices of cheese and roughly seven gallons of sliced pickles). They agreed to use Smith’s for buns and asked staff to send orders to vendors.
Other logistics: Councilors discussed bounce houses, bouncy‑house placement, tickets/buckles procurement and parade details. They also discussed staffing for cotton candy, snow cones and nachos and agreed to coordinate volunteers (high‑school cheerleaders and local families were mentioned). A small donations balance and corporate sponsor listing were noted; staff said about $1,000 in donations had been deposited to date.
Next steps: Staff and volunteers will finalize a procurement list and return to the council with exact quantities and costs. A rodeo committee meeting will be scheduled to finalize the plan and volunteer assignments.
