Huber Heights commission finalizes Juneteenth logistics: vendors, panels, QR codes and volunteers

Huber Heights’ Cultural Diversity & Inclusion Commission spent the meeting laying out final logistics for the city’s upcoming Juneteenth celebration, confirming vendor plans, display panels, a QR-code trivia program and volunteer assignments.

The commission confirmed vendor setup windows: retail vendors are to set up between 2:00 p.m. and 3:00 p.m.; food trucks will arrive around 3:00 p.m. and are expected to operate into the evening (organizers said a typical generator run lasts about four hours). The bookmobile and several food trucks are on the roster; staff said they will try to shift a tent and some vendor placements to put retail vendors closer to the stage and reduce sound conflicts.

Organizers reported 16registered vendor entries on the roster but noted a few entries are non‑retail (a lemonade stand and an Italian-ice vendor). The commission asked volunteers and staff to confirm food-truck and vendor spellings for the press release and to finalize the vendor map. The commission asked that anyone who can distribute flyers, post in local businesses or call contacts do so ahead of the event.

For the event’s education component the commission agreed on a low‑friction, mobile-first approach: create roughly 12–15 short trivia questions tied to borrowed historical panels and short informational slides hosted via Bitly links, and place QR codes around the site (vendors, food-truck lines, restrooms and the bookmobile). Visitors who scan and answer questions will be invited to bring answers to the city tent to collect raffle tickets; the commission said multiple answers returned would increase raffle chances. Staff offered to host the survey/trivia on city-approved software for retention and reporting.

The commission confirmed nine borrowed display panels (24 inches by 30 inches) that trace local historical observances related to emancipation and Juneteenth; organizers proposed staggering panels under the tent and protecting them from sun and weather. A volunteer was assigned to pick up panels later in the week.

Sponsors listed for marketing materials included the city of Huber Heights, the commission and other local sponsors (organizers asked commission members to confirm sponsor names). The commission said proceeds from the event will go to the Huber Heights Community Foundation.

Logistics assignments covered staffing for traffic/parking, trash pickup and a staffed tent area; the commission said citizens-on-patrol and registered volunteers will help with teardown. A media appearance was tentatively scheduled for a Friday at 10 a.m.; organizers asked for at least one volunteer to join the press event. The meeting closed with a reminder that finalized copy for the news release should be sent to staff by the stated Wednesday deadline.