City staff presented a draft community engagement framework to the Keizer Volunteer Coordinating Committee, and the committee recommended practical, low-cost steps to make city engagement easier to find and more consistent.

Tim, a staff member who drafted the framework using an adapted Clackamas County model, said the draft maps existing Keizer engagement methods and is intended as a living document to be used as part of future policy. He noted potential copyright issues with some source materials and said the executive leadership team (ELT) would review the draft. Committee members emphasized using existing channels (water billing inserts, newsletters, social media) rather than adding costs, suggested a regular engagement calendar (seasonal reminders such as goose-management notices), and proposed a one-page “Keizer 101” or a welcome packet and improved “How do I” navigation on the city website for new residents.

Tim said he would circulate an editable (Word) version so committee members and staff could propose direct edits; the committee suggested adding an examples column listing recurring items and use-cases to show how the framework should be applied. The committee agreed staff should not assume added expense and asked Tim to bring ELT feedback and a revised draft back for a future recommendation to the City Council.

Members also suggested practical outreach steps such as QR codes in move-in materials, a mayoral welcome, and recurring social posts about seasonal issues. No formal vote was recorded on the framework; the committee treated the presentation as a working draft and assigned follow-up tasks to staff.