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Sedgwick County examines records‑management policy; commissioners raise questions about digital conversion and storage
Summary
County staff presented a proposed records‑management policy to govern electronic conversion and storage of county documents. Commissioners and staff discussed OnBase cloud storage, searchability, DocuSign/Adobe licensing, retention duties under state law, and whether paper or electronic copies remain the official record.
Sedgwick County staff presented a proposed records‑management policy at an agenda‑review meeting intended to provide a uniform framework for converting paper records to electronic formats, storing them, and handling retention and disposal.
"Paper records are still the official record," Corey, a county records staff member, said, "but if they want to convert to electronic records, this process is how they would do it." The proposal would not mandate conversion; rather it would establish standards and a countywide framework for departments that choose to move to digital records.
Commissioners pressed staff on several operational and security questions. Commissioner Howe said he expected the county to move beyond…
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