Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Board Votes topic
No spam. Unsubscribe anytime.
Votes at a glance: Timberlane school board approves website contract, overnight trip, budget transfers and CIP bylaw changes
Summary
The school board approved a contract for a unified website and communications system, an overnight summer PE field trip, several budget transfers and multiple changes to the CIP committee bylaws. The board also approved minutes and several personnel nominations; discussion about prepaying a lease was deferred for two weeks.
The Timberlane Regional School District school board took a series of procedural and operational votes at its June 5 meeting. Highlights follow; all outcomes listed are as recorded in the meeting minutes.
Website and communications contract - Motion: Approve entering into a contract with FinalSight (branded as FinalSite in the presentation) to upgrade district websites, unify mass notifications and add a mobile app and SharePoint integration. Initial startup/implementation cost cited as $3,000; the vendor proposal described a first‑year cost of $29,000 (startup plus hosting) and $26,000 annually thereafter for hosting and services. - Outcome: Approved by the board. District staff said references show the vendor serves other New Hampshire districts; the contract term and annual renewal pricing will be subject to normal procurement and budget oversight.
Overnight field trip for summer PE adventure class - Motion: Approve an overnight field trip to North Woodstock (tent camping and guided Pemigewasset [Pemmy] kayaking) for a summer condensed PE class to earn 0.5 credit. Adventure/venture provider will supply tents and guides. - Outcome: Approved. One board member (Brie) abstained because of a conflict (family involvement).
Position reallocation (Pollard) - Motion: Reallocate one Pollard kindergarten position code (control code 1138) to an elementary grades 1–5 position because projected kindergarten enrollment will be below needed thresholds while grade‑2 enrollment increased. - Outcome: Approved.
Budget transfers - Special education: Transfer totaling $130,000 to cover outstanding special education costs for fiscal year 2025; sources included repair/maintenance and tuition lines. Outcome: Approved. - Facilities (Canopy): Transfer of $41,548.54 from several custodial and facilities lines to cover additional canopy project costs. Outcome: Approved.
CIP committee bylaws - Membership: The board amended the CIP committee membership language to allow “up to 4 school board members” (original bylaws listed four board members, one from each town) to provide scheduling flexibility while retaining multi‑town representation. Outcome: Approved. - Budget committee representation: The board set the committee allocation to “up to 2” budget‑committee members. Outcome: Approved. - Capital threshold: The committee had recommended raising the definition of a capital improvement from $30,000 to $100,000. The board approved changing the threshold to $100,000. Outcome: Approved (one abstention recorded in committee voting; the board’s meeting recorded an abstention by one member on the motion). - Useful life: The board changed the minimum “useful life” threshold used for CIP projects from 3 years to 5 years. Outcome: Approved.
Other procedural votes - Minutes (public and nonpublic) from the May 23, 2025 meetings: Approved. - Personnel nominations and reappointments (two professional renominations cited in the packet): Approved. - Motion to enter nonpublic session under RSA 91‑A:3, II(c): Approved by roll call.
Lease prepayment - Discussion: District finance staff presented an informational proposal to prepay phase 1 of a lease (prepayment amount cited as $3,077,415) to realize interest savings (staff estimated ~$1,207,039). The board discussed timing and public notice; members agreed by consensus to defer a decision until the June 19 meeting to allow wider public notice and additional review.
Next steps: staff will finalize contract documents and bring back any required signature packages; Facilities will report signage costs for the gymnasium naming and administration will return with lease prepayment details for June 19.
