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Pickens school nutrition program to seek small budget amendment for uncollectible meal debt
Summary
The school nutrition director plans a budget amendment (under $3,000) to address uncollectible meal charges after required collection efforts; the district will use available nutrition fund balance to cover losses.
The Pickens County School District’s nutrition program will request a budget amendment at the next board meeting to cover bad debt — meal charges the program was unable to collect after required notification and collection steps.
CFO Amy Smith explained that bad debt results when families move out of the county or fail to respond after the school nutrition office has exhausted its collection procedures, including letters and certified mail. The proposed amendment will be small — Smith said it is less than $3,000 for the year — and the nutrition fund balance currently covers the shortfall.
Nut graf: The request is a routine accounting adjustment to clear uncollectible cafeteria charges and will appear on the board agenda as a budget amendment; staff indicated the district already used internal funds to minimize operational disruption.
Smith said the nutrition office plans to purposefully spend some fund balance in the coming year to support planned projects; however, the state health-premium increase reduced the fund’s reserves and prompted the planned amendment. The board did not act during the work session; staff said they will present the formal amendment at the upcoming regular meeting.
Ending: Smith said the nutrition fund remains within permitted levels under an existing waiver and that the amendment is an expected annual housekeeping request when uncollectible balances appear.
