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Littleton committee reviews new fleet-replacement plan, seed funding from 3A
Summary
The Capital Improvement Sales Tax Board reviewed a newly compiled fleet-replacement schedule that targets most light-duty vehicles for replacement after 10 years or 100,000 miles, and discussed initial seed funding from the 3A capital-improvement sales tax to start a dedicated fleet fund.
The Capital Improvement Sales Tax Board on Thursday reviewed a new city fleet-replacement plan and discussed seeding a dedicated fleet fund with 3A (the capital improvement sales tax).
Fred Sohra, public works director, told the board that the city’s new fleet manager compiled an inventory and proposed a replacement schedule. Sohra said the plan aims to replace most cars and light-duty vehicles at 10 years or about 100,000 miles, while larger or specialized equipment would be kept longer (for example, a sewer jet vac truck proposed at about 15 years).
The presentation showed color-coding for vehicles past their target useful life and a multi-year funding proposal. Sohra and other staff described the initial “seed” funding plan: a $550,000 contribution in 2023 and a $550,000 contribution in 2024 were cited, and staff said the seed funding request for 2025 included roughly $1,000,000 with additional planned contributions in subsequent years to begin replenishing the fleet fund.
Board members asked how the fleet fund would interact with operating departments. Sohra said the long-term plan is to assign each vehicle to a department and charge back an annual rate—effectively a leaseback—so departments bearing heavier fleet burdens would contribute more to the fund. He said most police vehicles are general-fund vehicles and would follow that charge-back approach, while vehicles directly supporting specific capital projects could be funded from those project budgets.
Board members pressed on prioritization and noted tradeoffs with other infrastructure funding. Sohra said prioritization is driven by useful life and mileage and that the city has roughly 300 vehicles and pieces of equipment on the inventory. He noted that vehicle prices and tariffs can change replacement costs and that the city will monitor market shifts.
The board did not take a formal vote; members provided edits to a draft memo and confirmed they will present the board’s recommendation to city council on June 10 in a study session.
Ending: Staff said the fleet plan and the memo edits will be finalized and attached to the materials for the June 10 council presentation; the board asked staff to include clearer proposals on how 3A seed funding translates to department chargebacks.
