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Ellis County approves copier leases, sign-trailer purchase and reaffirms First Financial as bank depository
Summary
The County accepted First Financial Bank as depository for a four-year term, approved copier leases for the tax office and Constable Precinct 3 under Omnia Partners contract R191104, authorized purchase of four sign trailers for $55,527.88 via GSA contract, and declared a 2017 Dodge Caravan surplus for disposal.
Ellis County Commissioners on Wednesday approved a series of purchasing items: a four-year bank depository award to First Financial Bank, copier leases for county offices, purchase of sign trailers for road safety and the disposal of a surplus Dodge Caravan.
Key actions and background - Bank depository (agenda item 3.2): County Treasurer Cheryl Chambers reported First Financial Bank submitted the best bid and proposed to waive monthly fees and continue to provide checks, deposit slips and other services; the court approved awarding bank depository services to First Financial Bank for a four-year term beginning Oct. 1, 2025, through Sept. 30, 2029. Motion by Commissioner Grayson, second by Commissioner Ponder; passed unanimously. - Copier leases (agenda items 2.1 and 2.2): The tax office and Constable Precinct 3 requested replacement high-efficiency Xerox copiers under the Omnia Partners cooperative contract number R191104, with both offices having budgeted funds available; the court approved the leases and authorized staff to place the orders. Motions carried unanimously (mover for the tax-office lease: Commissioner Grayson; second Commissioner Ponder; same pattern for the constable lease). - Sign trailers (agenda item 2.3): The court approved purchase of four sign trailers from American Signal using a GSA cooperative contract in the amount of $55,527.88; two trailers will be assigned to Road & Bridge Precinct 1 and two to Precinct 4. Commissioner Stinson moved to approve the purchase as presented (with a request to coordinate cost splits between precincts); the motion passed unanimously after a second from Commissioner Butler. - Surplus property (agenda item 2.4): The court declared a 02/2017 Dodge Caravan SE (previously used by the AgriLife extension office) surplus and authorized disposal in accordance with Local Government Code Chapter 263; Commissioner Butler moved and Commissioner Ponder seconded the motion; it passed unanimously.
Why it matters: The depository award affects the county's cash-management arrangements and fee structure. Copier leases and the sign trailer purchase were presented as budgeted operational needs; the sign trailers are intended to increase traffic-control capacity for Road & Bridge precincts.
Implementation notes - Treasurer Chambers said the county will incur no banking fees under the new agreement and that the contract process was begun early to allow time in the event a bank change is required. - Procurement staff said toner availability drove the constable office's replacement request; the older machine was no longer serviceable. - The sign-trailer purchase used a federal GSA contract; the procurement staff and commissioners discussed precinct cost-sharing for the four units.
Ending: All purchasing and depository items were approved unanimously.
