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USBE to publish FY26 chart of accounts; UCIMS transition and indirect-cost trainings announced

3478437 · May 24, 2025

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Summary

USBE financial reporting staff previewed FY26 chart-of-accounts changes tied to NCES updates, new program codes for recently authorized programs, and the move from UPEFS to UCIMS with API connections to major finance vendors. Two indirect-cost trainings were announced for August and November.

John Palmer, USBE—s financial reporting manager, summarized FY26 chart-of-accounts work and the agency—s multi-year transition from UPEFS to UCIMS for financial reporting.

Chart of accounts and NCES changes Palmer said the National Center for Education Statistics (NCES) is updating account definitions for FY26 and USBE will post a finalized FY26 chart of accounts soon. Changes are expected to be minimal—new account definitions and a few new accounts to match NCES revisions. USBE also announced new program codes for FY26 to account for recently authorized state programs (for example, emergency ELL funding program, first credential program and catalyst center grants) and a rural school sports facilities program.

UCIMS and vendor integrations Palmer outlined ongoing UCIMS development: the goal is to enable API-based data transfers from vendor finance systems (Link, Polaris, PowerSchool, Tyler, Skyward, Sage, Harris) into UCIMS rather than uploads to UPEFS. USBE will pilot the FY26 actual reporting in USIMS with a test LEA in parallel with UPEFS and target full transition to UCIMS for FY27. Palmer encouraged LEAs to notify USBE if they use other vendor systems so USBE can plan integration work and funding options.

Indirect cost trainings and reporting reminders USBE will offer two indirect-cost trainings (tentative dates Aug. 21 and Nov. 20) to review pools, denominators and the adjustment tabs for rate proposals. Palmer urged that submitters and certifiers of indirect cost rate proposals attend.

Deadlines and guidance Palmer reiterated budget-adopt and filing deadlines (tentative budget before June 1; governing board adoption by June 30; file a copy within 30 days of adoption) and reminded LEAs to consult the State Auditor—s forms and guides. He said a FY26 chart of accounts posting is imminent and USBE will distribute coding guidance and sample journal entries for new programs and the school-fees replacement revenue.