Audit & Control Committee: votes at a glance (May 22, 2025)

The Chautauqua County Audit & Control Committee took voice votes on a series of proposed resolutions during its May 22 meeting. Committee members used voice “Aye/Carried” approvals for routine items and adopted funding and contract adjustments. The committee recorded no detailed roll-call tallies in the transcript; where the record simply notes “Aye/Carried,” this summary records the committee outcome and any notes provided during discussion.

Votes at a glance (committee-level outcomes)

- Approval of minutes from the previous meeting — outcome: approved (voice vote; “Aye. Opposed and carried.”) — procedural.

- Renew and amend agreement with New York State DOT (Project PIN 5764.99) — discussion: reclassification of revenue account from federal to state funds; outcome: discussed and included in agenda (formal vote not separately recorded in the excerpt).

- Local law (intro. 3-2025) — continuation of an additional mortgage tax (Aug. 1, 2025–April 30, 2028) — outcome: discussed in committee and scheduled for full-legislature consideration (committee-level discussion concluded with direction to staff to supply distribution details). Vote: committee discussion; formal tally to be recorded at full legislature.

- Local law (intro. 4-2025) — residency requirements for assistant attorneys (Chautauqua County) — outcome: discussed and recommended to advance to full‑legislature consideration after final drafting; committee discussion supportive.

- Res. #4 — Amend 2025 budget for repair and replacement of fire-damaged landfill equipment (repair compactor; replace slope mower) — outcome: approved (voice vote; “Aye. Opposed? Carried.”). Notes: insurance proceeds applied; replacement mower procurement in progress; estimated mower cost discussed (~$79k–$95k depending on attachments).

- Res. #5 — Authorize extension of lease agreement with Town of Chautauqua for office base for Department of Mental Hygiene (2 Academy Street) — outcome: approved (voice vote; “Aye. Carried.”). Notes: two legacy leases consolidated into single agreement; no change to square footage or cost.

- Res. #6 — Authorize renewal lease agreement with Jamestown Rental Properties LLC for office space at 333 East Fifth St. (Mental Health) — outcome: approved (voice vote; “Aye. Carried.”). Notes: two‑year extension to align south‑county leases; staff discussed square‑footage pricing comparisons.

- Res. #7 — Authorize lease agreement with Jamestown Rental Properties LLC for Jamestown DMV office space — outcome: approved (voice vote; “Aye. Carried.”) — two‑year extension to align contract expirations.

- Res. #8 — Authorize public hearing on ground lease with Airy JHW LLC for a hangar at Chautauqua County Airport (Jamestown) — outcome: approved to schedule public hearing (voice vote; “Aye. Carried.”) — ground lease terms discussed (e.g., $2,000–$2,500 per year with a 2% escalator noted).

- Res. #9 — Distribution of mortgage taxes (quarterly distribution to municipalities) — outcome: approved (voice vote; “Aye. Carried.”). Notes: Director of Finance to provide further detail on whether the extra quarter‑percent affects municipalities; county share previously reported as $1.4M (2024 actual) and $1.7M (2023 actual) in recent years; quarter‑over‑quarter declines were discussed.

- Res. #10 — Amend 2024 budget for year-end reconciliations (general fund departments) — outcome: approved (voice vote; “Aye. Carried.”) — routine year‑end accounting adjustments discussed.

- Res. #11 — Amend 2024 budget for year-end reconciliations (enterprise funds) — outcome: approved (voice vote; motion to amend by substitution carried). Notes: late entries for shared equipment accounting were included in the amended version.

- Res. #12 — Amend 2024 budget for year-end reconciliations (workers’ compensation) — outcome: approved (voice vote; “Aye. Carried.”) — actuarial IBNR adjustment recorded; net long‑term liability since 2021 reduced by $1.2M overall per staff.

- Res. #13 — Authorize payment of $132,500 settlement to estate of Gregory Galloway (claim related to death of an inmate while in county custody) — outcome: approved (voice vote; “Aye. Carried.”). Notes: County liability: $132,500; insurance carrier (Nymer) will cover half under policy terms; county requested formal authorization to cover full amount if required by Surrogate Court.

- Res. #14 — Authorize acceptance of Criminal Justice Discovery & Bail Reform funding (DCJS grant, FY2025) — outcome: approved (voice vote; “Aye. Carried.”). Notes: DCJS awarded $945,058 to the county (to be shared among DA, probation, sheriff, municipal agencies); FY2025 contractual amendments and interagency agreements to flow funds to participating agencies were discussed.

- Res. #15 — Authorize agreement with Chautauqua‑Cattaraugus BOCES for culinary instruction in the jail (2025–26) — outcome: approved (voice vote; “Aye. Carried.”). Notes: long‑standing training program; county share not to exceed $40,000 as budgeted.

- Res. #16 — Authorize agreements with multiple school districts for School Resource Officers (2025–26) — outcome: approved (voice vote; “Aye. Carried.”). Notes: full‑time SRO agreements for listed districts; incremental year‑to‑year increases discussed.

- Res. #17 — Authorize agreement with Climber Central School District for special patrol officers (2025–26; part‑time SRO arrangement) — outcome: approved (voice vote; “Aye. Carried.”). Notes: hourly billing arrangement at stated rate up to cap; included in 2025 budget.

- Res. #18 — Authorize acceptance of a $15,000 Health Equity Innovation grant from Univera Healthcare (Local Roots program, Office for Aging) — outcome: approved (voice vote; “Aye. Carried.”). Notes: funds to cover transportation costs for a 10‑week fresh‑produce and nutrition education program.

- Res. #19 — Amend 2025 budget for enhanced programming for Chautauqua County Visitors Bureau (housekeeping carryover for 2024 work) — outcome: approved (voice vote; “Aye. Carried.”). Notes: timing and carryover adjustments corrected in year‑end process.

Summary notes: committee-level votes were recorded as voice votes with outcomes recorded in the transcript as “Aye” or “Carried” for the listed resolutions; the transcript did not record numeric roll-call tallies. Several items (notably local laws and the jail presentation) were discussed and directed for further action at the full-legislature level.