Warwick council moves dozens of routine contract awards; vendors, amendments approved in consent calendar

The Warwick City Council and its finance committee approved a broad package of routine contract awards and bid actions covering information technology, public safety, public works and facility services, finishing the city’s high‑value procurement items for the meeting.

Key approvals included a one‑year maintenance contract for the Munis enterprise resource planning software with Tyler Technologies, at $281,174.70 — an approximate 8% increase over the prior year — and a one‑year award not to exceed $140,000 for medical supplies and medications for the fire department (EMS) with two vendors recommended, Boundtree Medical and Life‑Assist Inc., with police to use the same bid pricing for limited items such as naloxone and gloves.

Phil Carlucci, IT director, told the committee the Tyler price was received late and apologized: "This is one of those that unfortunately fits into the category of coming to the city council late," he said. Carlucci also asked to add B&H Photo Video Incorporated to an approved vendor list for a separate computer hardware authorization; council members approved an amendment to include that vendor.

Public Works presented several awards: Stantec Consulting Services was recommended for engineering oversight of the Lincoln Avenue Phase 2 contract; Phalanx Engineering was proposed as a one‑year HVAC services vendor for city buildings with an $80,000 cap; and TriPower Sales and Service was recommended for repair and rebuild of hydraulic cylinders under a two‑year, $50,000 award.

Other actions included an extension of the police and fire disability administrator contract for three years at a fixed $17,000 per year; an increase to a police software purchase authority from $29,650 to $30,000 to add five user licenses; and approval to proceed with material testing services for a municipal building project with an increase in spending authority (staff acknowledged only a single invoice for $2,317.44 was in the packet and agreed to provide written backup for the additional $5,182.56 being requested).

Several council members pressed departments on the recurring problem of contract items coming to the council late. Multiple presenters acknowledged timing issues and said they would work on earlier vendor follow‑up and paperwork to hit the council's desired notice windows.

Votes: The consent calendar and the package of PCR (procurement) items passed after brief discussion and a series of amendments adding vendors and adjusting award amounts. Specific amendments approved included adding B&H Photo Video to the hardware vendor list and increasing a police software award to $30,000.

Ending: Officials said they will return with written backup where numbers were unclear and that departments will attempt to improve processes to avoid late submissions in future procurement cycles.