Harlandale ISD staff seek renewals and RFP awards for curriculum, therapy services, child nutrition and community‑school contracts

Harlandale ISD administrators presented multiple procurement and contract recommendations at the June 11 work session, asking trustees to consider renewals and awards that would fund classroom supports, special‑education services, child‑nutrition systems and community‑schools programming.

Assistant Superintendent for Curriculum and Instruction Miss Casey described three program renewals: Imagine Learning math licenses at $67,900 (funded with Title I, local math and CNI funds); Renaissance Star and Freckle licenses at $330,685 (federal funds) used as universal screeners and growth measures; and continued coaching and calibration services from the National Institute for Excellence in Teaching (NIET) at $49,500. "We have usage reports that I can also share where it talks to how many, number how many minutes our students are using, the amount of growth that each had," Casey said.

Special‑education procurement included a renewal covering a student in residential treatment at Bay’s Achievement Center with a total contract cost presented as $319,375 (funded through special‑education local and federal funds; state reimbursement expected). The district also described participation in the San Antonio Regional Day School Program for the Deaf for roughly four students; staff said per‑student costs do not exceed $10,000 and funding is from special‑education local funds.

The district recommended awards for therapy services through two RFPs: occupational‑therapy services (RFP 250815) with recommended vendors listed and estimated hourly rates of $75–$80, and physical‑therapy services (RFP 250816) with recommended vendors and estimated hourly rates of $75–$79. Funding for these contracts was identified as special‑education allotment and IDEA funds.

Child‑nutrition purchases and systems were a major focus. Staff recommended awarding RFP 250817 for a point‑of‑sale and software system to PrimeroEdge with an initial estimated annual value of $31,495; Mr. Flores said, "The funding for this purchase would be from the Child Nutrition Funds." The nutrition department also requested board approval to purchase produce from Brothers Produce of Austin at an estimated annual expenditure of $850,000 through the Region 20 purchasing co‑op and to procure general food items through Labatt Institutional Supply Company with an estimated annual cost of $3.5 million. The district additionally requested approval to buy milk products from Dairy Farmers of America for an estimated $1.9 million for 2025–26; staff said these purchases are funded through the self‑sustaining Child Nutrition Fund.

Staff presented two service agreements with Communities In Schools of San Antonio that provide mental‑health, attendance recovery and dropout‑prevention services at a list of campuses. One agreement (funded with Bexar County ARPA) was reported at $162,822.40 for 2025–26; a second agreement (funded through a Stronger Connections grant) was reported at $124,125.30 for a one‑year term. Staff clarified that the two items are similar but funded differently and that the district will correct a transmittal listing to ensure all campuses are identified accurately.

Other recommended purchases included legal‑services requisitions (JCA Law estimated $75,000; Walsh, Gallegos, Trevino, Russell & Kyle estimated $100,000), projected utilities requisitions (CPS Energy about $4.9 million; San Antonio Water System about $798,000) and a materials‑testing and observation agreement with PSI (geotechnical engineering) for arena construction work funded by the 2022 bond. Doctor Nohosa described PSI’s role: "They test the concrete... they also do soil testing around the arena to stabilize the soils and to make sure that that's maintained throughout the process so it doesn't, we don't have any foundation issues."

For most items staff requested board approval to proceed with procurement and said many would be paid from dedicated funds (federal special‑education allotment, Child Nutrition Fund, grant funds, or bond proceeds). No formal contract awards or purchase orders were recorded as voted in this work session; staff said many items will come back for formal board action at the next regular meeting where required.