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IT budget proposes fleet of Greenway cameras, police phones and continued document scanning
Summary
IT staff presented a budget that included completing a multi‑year document‑scanning program, installing "flock" license-plate-reader (LPR) cameras and trailhead PTZs along greenways, provisioning city‑issued phones for patrol officers, and upgrades to servers and network hardware for the new police and fire stations.
City IT staff outlined technology priorities tied to the draft budget, spanning public records modernization, public-safety technology and infrastructure refreshes.
The multi‑year document‑scanning project — now in its third year — will focus this year on police records, which involve citations and other materials currently stored across multiple locations. IT staff said previous departments (building, HR, finance) have already completed scanning; police records are the largest remaining set.
The budget also includes capital and operating requests for camera systems. IT staff described plans to deploy "flock" cameras (the same LPR cameras used elsewhere) at greenway trailheads and to add pan‑tilt‑zoom cameras on trails and at City Hall Annex; the proposal also identifies an extension of license‑plate recognition coverage and replacement of aging network video recorders at the police department. An IT staff member said those greenway cameras would use the same vendor and would allow license‑plate reads at parking areas and situational camera views along trails.
Another operating request is for city‑issued cell phones for patrol officers: staff described a proposal to provide approximately 56 city devices to patrol officers to support DocuSign and other mobile workflows tied to judicial and warrant processes reported by the judicial commissioner's office.
IT capital requests include replacement SAN and VMware hosts, replacement networking equipment across several city facilities, Starlink as a back‑up Internet connection for dispatch, and additional licensing for VM and camera systems. IT said $30,000 originally budgeted for Clemens Road camera work has already been spent this fiscal year and can be removed from the coming-year request.
Commissioners asked about scanning vendor choices, storage and disaster‑recovery for scanned records; IT staff said scanned images are stored and that the project vendor is contracted (RJ Young used as primary vendor in prior batches, and scanning was outsourced to an out‑of‑state facility for earlier work). Commissioners asked that IT supply the name of the scanning application and the storage/retrieval workflow; staff agreed to provide that information.
Ending
The IT budget emphasizes hardware refreshes, continued document scanning for records access, and expanded camera coverage on greenways and at municipal facilities; staff will provide more details on the scanning software and storage strategy ahead of first reading.
