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Daviess County Fiscal Court approves contracts, bids and personnel moves in unanimous votes
Summary
At its May 22 meeting the Daviess County Fiscal Court unanimously approved a package of routine contracts, bid awards, a road resurfacing list and a set of personnel actions, and accepted grant-administration and project agreements needed to advance infrastructure and public-safety work.
Daviess County Fiscal Court on May 22 approved a series of contracts, bid awards and personnel actions, including creation of a new public-safety director position and several procurement awards, by unanimous voice votes.
The approvals advance multiple capital and operational items for the county, including grant administration for a hydrants project, a courthouse change order to accommodate election equipment, a contractor renewal for transfer-station operations, and bids for fire-inspection and generator replacement work.
The court's actions cover administrative housekeeping (minutes and claims), grant and contract approvals, procurement awards, a roadway resurfacing list for the 2025–26 fiscal year and personnel appointments and promotions. Most items were introduced by county staff and passed without substantive debate.
Votes at a glance (each motion approved by voice vote):
- Minutes and claims: The court approved minutes of the May 8, 2025 meeting and all departmental claims for payment (motion passed by voice vote).
- Grant administration for hydrants project: The court approved a contract with Green River Area Development District (GRADD) to administer a Kentucky Infrastructure Authority (KIA) grant for the county hydrants project. The original KIA award had been adjusted; the new total reported by staff is $1,018,443. GRADD’s proposed administrative fee is $15,000, to be paid from grant proceeds.
- Courthouse renovation change order: Change order No. 10 for bid 2324-67 was approved to add lockable pass-through openings at windows in the clerk’s office to accommodate electronic voting books. Change order amount: $2,241.85.
- Tire-recycling grant application: The court approved submission of the annual waste-tire grant for fiscal 2025–26. If awarded, the county will be reimbursed actual recycling/disposal costs up to $4,000.
- Amendment with International Paper: The court approved amendment No. 5 to the procurement and service agreement with International Paper for paper sludge tipping fees. The negotiated rate is $19.26 per ton (up from $15.00 per ton). The amendment extends the contract to Sept. 30, 2028.
- Axiom Architecture contract: The court approved a contract with Axiom Architecture to design a secure waiting area at the Morton J. Holbrook Judicial Center (service fee items 1–7 totaling $3,700). The Administrative Office of the Courts (AOC) will reimburse the county for this nonrecurring expense.
- Ricky Moore Trucking contracts and lease: The court renewed the subcontract with Ricky Moore Trucking LLC to operate hauling and transfer-station services for the City of Henderson under the county’s interlocal agreement. The contract allows CPI-based rate adjustments; this year’s CPI adjustment raised the transport rate to $13.81 per ton (from $13.50) and the operation rate to $42,966 per month (from $42,000). The court also approved a replacement lease for a transit vehicle used by Ricky Moore in the operation.
- Road resurfacing list: The court approved the county’s 2025–26 resurfacing list covering about 12.8 miles (nearly 13 miles). Staff listed specific roads in the East, Central and West districts for mill-and-fill or resurfacing work.
- Procurement awards: Bid 2425-81 (fire inspection services) was awarded to Course and Fire & Security for the July 1, 2025–June 30, 2026 contract period (the lowest bid was not selected due to an exception). Bid 2425-82 (generator replacement at the Daviess County Detention Center) was awarded to Westerfield Electric LLC for $74,000.
- Personnel and boards: The court accepted the resignation of Jerome Hernandez (effective May 16, 2025); promoted Kevin Payne to heavy equipment operator (effective May 25, 2025); reclassified David Smith as parks director (effective May 25, 2025); approved creation of a public-safety director position (waiver of Section 9 of Chapter 11 of the administrative code) and promoted Jeremy Smith to that role effective May 2025; hired Braxton Franey as a seasonal park attendant (pending screenings); and appointed Joanna Kendall to the Greenwood Cemetery Board (term May 1, 2025–April 30, 2028).
All listed motions were presented by staff and approved by voice vote; roll-call tallies were not read aloud. Court members signaled unanimous support by saying “aye.”
Background and next steps: Several projects approved at the meeting are grant-funded or reliant on third-party reimbursement (KIA, AOC). Staff indicated procurement and construction scheduling will follow procurement rules and available funding. The public comment period at the meeting included one community announcement unrelated to the vote items.
