Police department revises records supervisor description to reflect PRA and body-camera duties

National City — The Civil Service Commission on May 14 approved revisions to the Police Records Supervisor job description after a police presentation that underscored growing complexity in public-records requests and evidence handling.

Police Captain Chris Sullivan told the commission the role now requires more detailed duties tied to the California Public Records Act (CPRA), the processing and redaction of body-worn camera footage, and coordination with courts and outside agencies. Presenters said the changes aim to make the written job specification reflect work staff already perform and to help provide clearer supervision and succession planning within the records unit.

What changed - Expanded duties related to CPRA requests and redaction/processing of video and other records. - Clarified supervisory responsibilities and interactions with the district attorney and court systems (for example, delivering subpoenas or court documents when required). - Adjusted qualification language to allow equivalent records experience from other law-enforcement agencies or federal employers to be considered during recruitment.

Commission discussion and outcome Commissioners asked whether required certifications should be in hand at appointment or could be obtained shortly after hire; presenters said HR can add language requiring possession at appointment if the commission directs it. The commission approved the revised description with the stipulation discussed on record.

Implementation Police administration will incorporate the revised description into HR’s classification system and coordinate training and procedures for records staff handling PRA requests and body-camera materials.