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Forest Park Fire & EMS seeks new records-management system; three-year cost estimated at $106,746
Summary
Fire and EMS presented a proposal to purchase a records-management system that would integrate incident reporting, equipment inventory and dispatch interfacing; total cost over three years was presented as $106,746 with startup/year-one costs of $41,686 and recurring annual costs of about $32,530.
Forest Park Fire and EMS asked the Mayor and Council on May 19 for approval to purchase a records-management software system to track equipment inventory, incident reporting, inspections and other operations.
Staff said the new system would interface with 911 dispatch through the existing Central Square software and would allow Fire and EMS to centralize preplans, drawings, training records and equipment inventories. The department proposed piggybacking on a cooperative agreement with Hillsborough County, Florida, and EPR Systems.
Staff presented a three-year total cost of $106,746. Startup and year-one costs were listed as $41,686 (EPR Systems $24,030; Central Square $17,656). Annual recurring costs were presented as roughly $32,530 per year (EPR $20,530; Central Square $12,000). The transcript contains a closely similar recurring figure ($32,003.05) but the summary provided by staff lists the recurring total as approximately $32,530.
A Fire/EMS representative (identified in the record as Mary Castle) described operational benefits including automated transfer of dispatch information into the records system, inventory tracking and consolidation of multiple reporting functions into a single database.
The excerpted transcript records the presentation and council acknowledgment; no procurement vote or formal contract award is shown in the provided text.
