Duval board discusses Apogee, Pick My Kid, Lightspeed and SAP HR cloud migration

The Duval County School Board reviewed a group of information-technology licensing items covering the district communication platform Apogee, the student release app Pick My Kid, a Microsoft enterprise license, Lightspeed content-filtering and a change order to move HR records into SAP SuccessFactors/OpenText in the cloud.

Board members heard that Apogee will centralize outbound messaging (automated calls, texts and app notifications) and allow principals to post once for distribution to multiple channels, and that Pick My Kid will continue to be used for dismissal and reunification processes. A district staff member described Pick My Kid as a release system that, in some schools, “reduced their pickup time by 45 minutes to an hour to an hour and a half,” particularly where there are high numbers of students with exceptional student education needs.

Staff described the Microsoft agreement as a broad licensing contract that covers email, Office applications, server software and security licensing, and said it also includes basic versions of Microsoft’s Copilot AI tools as part of the bundle. Board members asked whether additional existing Microsoft contracts remain in place; staff said the current contract is the district’s primary Microsoft licensing agreement and that other services previously handled through a large consulting contract have been shifted to a local vendor.

Lightspeed drew questions about classroom monitoring and privacy. Staff said Lightspeed runs on district-managed devices and cannot be disabled by students; it provides content filtering on or off campus, classroom-management controls that let teachers restrict student browser activity during lessons and an alerting mechanism that can flag potentially harmful content or threats for human review. One board member asked for historic outcome data on alerts and human reviews (comparable to the district’s prior use of Gaggle); staff responded they could compile internal figures but cautioned against releasing identifiable information publicly.

On the SAP/OpenText item, staff described a multi-year migration that will move HR documents and records from on-premises servers into the SAP cloud (SuccessFactors/OpenText) as part of a larger SAP HANA migration. Staff said the work is budgeted within the district’s five-year plan and that this phase will enable searchable, electronic employee records and metrics the district lacks in its current, server‑based records room; the migration is expected to complete this calendar year. Board members asked about access for authorized board members and about the item’s effect on future financial systems upgrades; staff said HR records will be available to authorized users electronically and that a later upgrade for finance systems is expected after HR is completed.

Why it matters: the licensing and cloud items affect daily communications with families, in-school safety monitoring and the district’s transition to searchable electronic personnel records; questions from board members focused on privacy, public reporting of alert outcomes and how the multi-year plan aligns with future finance upgrades.

Staff actions and follow-ups noted during discussion included compiling historical utilization and alert-outcome data for the monitoring platform for internal review and returning with more detail on related Microsoft contracts and the five-year budget treatment of the SAP migration.