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North Smithfield zoning board asks staff for portal-access memo, flags unsigned exhibit in minutes
Summary
Board members asked staff to prepare a short step-by-step memorandum on using the meeting portal within two weeks, requested printed copies for members, and asked that the minutes note an unsigned exhibit (P4).
During the June 10 meeting of the Zoning Board of Review for the Town of North Smithfield, board members discussed several administrative items and asked staff to prepare clearer instructions for accessing meeting materials on the town portal.
A member asked that Vivian (staff) prepare a simple, bullet-point memorandum within the next two weeks that walks members through accessing the portal, locating attachments, and where to look if items are not in the first location. Board members said printed copies should be provided to members during the transition period.
The board also asked that the minutes note that exhibit P4, a memorandum referenced in the record, was unsigned. One board member said they had specifically raised the lack of signature and asked for that detail to be included in the minutes; the presiding member agreed to add that notation.
The comments were recorded as discussion and a request to staff; the transcript does not show a formal vote or motion on these administrative items. Board members discussed offering printed copies to members while they become familiar with the portal.
The meeting concluded after these administrative items and an adjournment motion.
