Board approves Mammoth design agreement; board discusses $3.2M estimate for track and field project
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Summary
The district approved a design agreement with Mammoth for a potential track and field renovation. Staff presented a $96,000 design fee, optional $24,000 drainage design and an early rough estimate of about $3.2 million for a full project including turf, bleachers and lighting.
Spearfish School District 40-2 on June 9 approved a design agreement with Mammoth for a proposed track and field renovation and discussed preliminary cost estimates and financing projections.
The design services exhibit presented to the board listed a $96,000 fee for design services; an optional drainage design for the east-side area between the track and parking lot was listed at $24,000. Staff recommended approving both Exhibit A (design services) and Exhibit B (construction-phase services, should the district choose to proceed).
Staff and the facility committee explained that a construction estimate for the combined scope (track, field, drainage, bleachers, press box and lighting) was roughly $3.2 million in the materials presented. That estimate included a track-only design estimate of about $1.4 million (including sidewalk and fencing); an additional roughly $1 million for installing artificial turf and associated drainage for the field; a bleacher and press-box package estimated in the materials at roughly three-quarters of a million; and sports lighting as an alternate of about $310,000. Staff emphasized the figures were estimates and that the facility committee would refine scope and present a guaranteed maximum price if the board later authorized construction.
Staff noted the district participates in a cooperative purchasing agreement that could allow work and materials to proceed without separate bidding; exhibit B would allow Mammoth to perform the construction administration and builds on the cooperative pricing.
Board members also reviewed capital-outlay projections prepared by the finance committee. Those projections included a $3,000,000 assumption for the project in a five-year planning model. Finance staff said, under that scenario, the district's expenditures would exceed revenues for two years before fund balance began to rebuild in subsequent years; staff said the projections assume modest annual growth in capital outlay revenues from new growth and inflation.
The board moved to approve the Mammoth agreement (exhibits A and B) for design services and to allow Mammoth to be the design-builder if the district later authorized construction. The motion carried by voice vote.
