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County to contract for data‑driven roadway condition assessment; contract approved contingent on budget amendment
Summary
After debate about timing and budget, the Commissioners Court authorized negotiating a contract with Roadway Asset Services for a countywide roadway condition assessment (RFP 25‑11), approving phases 1–2 contingent on a future budget amendment. The work will provide surface condition scoring and guide multi‑year road planning.
The Guadalupe County Commissioners Court authorized negotiations for a contract with Roadway Asset Services LLC for a countywide roadway condition assessment after a lengthy discussion on June 10 and a final vote to approve phases 1 and 2 contingent on a forthcoming budget amendment.
Scope and purpose: Purchasing reported that the RFP for roadway condition assessment closed with eight proposals and Roadway Asset Services was ranked highest. The vendor’s work will provide a surface pavement condition assessment across county roads, deliver a ranked inventory of pavement distresses (linear/alligator cracking, rutting, etc.), and produce geolocated data the county can use to prioritize repairs, budgeting and procurement. Staff described a multi‑phase program: phase 1 (surface assessment), phase 2 (planning and selection of priority sections and additional analysis), and phase 3 (subsurface testing and deeper analysis for targeted segments).
Budget and timing debate: The proposed total for initial phases was approximately $730,000. Several commissioners and road staff discussed the project’s timeline and fiscal impact: starting the work now would produce surface data before the FY26 road program is adopted, but the most detailed subsurface work would likely be performed later and would require additional funding. One commissioner said starting now would delay use of results until next budget year, while road staff argued earlier data would improve near‑term decisions and avoid later dispute about contractor damage and development impacts.
Contingent approval: The court approved contracting for phases 1 and 2 but made the approval contingent on passage of a future budget amendment to supply the needed funding. The matter passed 3 yeas to 2 nays.
Ending: Road and Bridge staff said the new dataset should allow more rigorous, data‑driven selection of resurfacing and reconstruction projects and to plan multi‑year programs; commissioners directed staff to return with budget language to fund the work and to use the data to develop FY26 road schedules.
