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Committee to interview top three finalists for outside audit contract after scoring review
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Summary
Committee members asked procurement and the CFO whether to proceed with awarding the external audit engagement to the highest‑scoring proposer or to hold interviews; the committee directed staff to schedule interviews of the top three scorers so the committee can evaluate finalists before awarding a multi‑year contract.
The committee took up an external audit services procurement (RFCSP) on June 10 and asked whether to approve the highest‑scoring proposer or hold interviews of finalists before recommending a contract to council.
Jack Ireland told the committee the selection committee included five evaluators (three GPFM members and two procurement staff) and asked whether the committee wanted to move to award to the top scorer or to interview proposers. Staff said they would provide scoring documentation under a confidentiality memorandum for committee review; Willow Sanchez of the city attorney’s office advised that evaluator names should not be released while the solicitation is active.
Committee members debated thoroughness and representation. Chair Mendelson and another member said that because only a portion of the council had participated in scoring, interviews would be prudent for a three‑year contract for an essential oversight function. Members who had not scored indicated they would not participate in scoring and some signaled recusal from that portion of review.
Procurement distributed a confidential scoring memo to committee members and staff during the meeting. The committee directed staff to schedule interviews with the top three vendors (the highest-scoring whose scores were at or above 85 out of 100) in June with the goal of returning an award recommendation to council by the end of the month.
