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Payson City and library board review updated library policies and ordinance in work session
Summary
Council held a work session with the Payson City Library director and library board to review updated collection development and Internet-use policies and a revised city ordinance; staff asked for further Council input and noted the library must file an Internet/computer agreement by June 30 for state compliance.
Payson City Council held a work session June 4 with the Payson City Library director and members of the library board to review updated library policies and a revised city ordinance governing the library.
Library Director Donna (on the record as representing the library) and library board members described updates to the collection development policy and other library policies that had been in draft form. Donna said staff and the board had spent considerable time updating and digitizing older policies and clarifying procedures. Amy Pitcher, co‑president of the library board, and former board member Anne Humphreys spoke during the session.
Council members and the board discussed complaint and appeal procedures for challenged materials. The board described a two-step internal review (three library staff reviewers, then the library board) and councilors suggested adding a further appeal step — for example, review by the city attorney or another neutral city-level reviewer — to ensure legal compliance and provide an outside check in complex cases. The board expressed concern about over‑riding the board’s role but understood the need for an appeal path.
Council and library staff also discussed intergovernmental access (nonresident fees) for areas in the city’s annexation boundary and the emerging Spring Lake community; board members suggested potential cost-sharing arrangements that other cities use for neighboring areas without full library facilities. Library staff emphasized that one item — the Internet/computer-use agreement — must be signed and submitted to the state by June 30 for compliance; staff asked for board signatures and said that specific form should be handled immediately.
Ending
Council directed staff to revise draft policy language to reflect discussion points (including the possible appeal step) and return with an ordinance and proposed resolution for adoption at a future meeting. The immediate Internet/computer agreement required board signatures and state filing before June 30.
