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Council approves up to $5,000 reimbursement to help launch 2025 Sunnyvale Pride
Summary
Council approved a one‑time appropriation of up to $5,000 (reimbursable basis) to the Sunnyvale Presbyterian Church for a 2025 Pride event at Plaza del Sol after staff and council discussed whether fee waivers, insurance coverage or other in‑kind support might address organizers’ needs. The motion passed 6‑0‑1 with Vice Mayor Sells abstaining.
The City Council approved a one‑time reimbursement of up to $5,000 to the Sunnyvale Presbyterian Church to support its 2025 Sunnyvale Pride event at Plaza Del Sol. Council voted 6‑0‑1; Vice Mayor Sells abstained because of a church affiliation disclosed at the meeting.
Nut graf: Staff said the request came after the applicant missed the regular community grants cycle. Council members debated whether to provide a one‑time reimbursement, waive facility and permit fees for a first‑time event, or declare the event city‑sponsored (which would allow the city’s insurance to cover the event). Council ultimately approved the reimbursement on a receipts‑reimbursement basis, with the city clerk to process reimbursements and the city to manage necessary permit deposit and safety conditions.
Details: Staff said the only city fees anticipated to be payable were the permit fee (previously waived) and a refundable damage/cleanup deposit; staff estimated portable‑restroom costs in the $500–$1,000 range and noted event insurance could be a multi‑thousand‑dollar expense (waived if the event is city‑sponsored). Councilmembers said the one‑time appropriation is intended to help the event get established and encouraged organizers to apply to the restructured community events and neighborhood grant program in future cycles.
Vote and next steps: The motion — "approve appropriation of up to $5,000 in council set aside funds for the Sunnyvale Presbyterian Church’s 2025 Sunnyvale Pride event on a reimbursement basis" — passed 6‑0‑1. Staff will reimburse documented expenses and will process any permit waivers or city sponsorship details consistent with existing procedures. Council members emphasized this is a one‑time measure while the city’s revised events grant program is finalized.
Ending: The city manager noted staff is preparing a formal proposal to tweak the event‑grant process (including possibly operating the grant program twice a year and examining fee waivers for first‑time events) and will return to council with policy recommendations; the appropriation will be drawn from council set‑aside funds.
