Shawnee Heights board approves intercom contract, emergency AC replacement, MOU and routine business

The Shawnee Heights Unified School District Board of Education approved several routine and capital items during its meeting, including a $257,022.43 intercom and phone system contract, an emergency air-conditioning replacement at Shawnee Heights Middle School, an MOU with Family Service and Guidance, and a revised policy for use of school facilities.

Board motions and outcomes

- Approve agenda. Motion by Christie Van Meter; second by Rocky. Vote: yes 4, no 0. - Approve minutes of 09/15/2025 special meeting (first). Motion by Rocky; second by Christie. Vote: yes 4, no 0. - Approve minutes of 09/15/2025 special meeting (second). Motion by Sarah Darding; second by Rocky. Vote: yes 4, no 0. - Approve minutes of the 09/15/2025 regular meeting. Motion by Rocky; second by Sarah Darding. Vote: yes 4, no 0. - Business by consent. Motion by Sarah Darding; second by Rocky. Vote: yes 4, no 0. - Approve 2026 board meeting dates. Motion by Christie Van Meter; second by Rocky. Vote: yes 4, no 0. - Approve MOU with Family Service and Guidance. Motion by Sarah Darding; second by Rocky. Vote: yes 4, no 0. - Approve Logicalis proposal to complete intercoms and phones for five remaining buildings at $257,022.43. Motion by Rocky; second by Christie. Vote: yes 4, no 0. The district said Logicalis was the sole responsive bidder after requests to eight vendors. - Approve revised board policy KG (use of school facilities by non-school groups). Motion by Rocky; second by Christie. Vote: yes 4, no 0. Administrators said the policy was edited to remove facility regulations now published in the district's scheduling software and to update fees and electronic-signature language; no fee increases were reported. - Approve McElroy proposal to install a 7.5-ton band-room split air-conditioning unit at Shawnee Heights Middle School. Motion by Rocky; second by Sarah Darding. Vote: yes 4, no 0. District staff described the purchase as a KU-contract sole-source emergency exemption because the old unit failed while a competitive bid was being prepared; the replacement cost was reported as about $23,000'$24,000 and will be added to this year's capital outlay. - Approve owner's representative agreement. Motion by Christie Van Meter; second by Erica Price. Vote: yes 4, no 0. - Adjourn. Motion by Christie Van Meter; second by Sarah Darding. Vote: yes 4, no 0.

Executive session

The board entered an executive session to discuss the "Lighthouse" contract pursuant to the Kansas Open Meetings Act exception for certain financial-proprietorship data; the session participants named in the motion included board members and district staff. The transcript records the executive session and a brief extension but does not record a public vote on the Lighthouse contract itself.

What administrators said about key items

District staff said the Logicalis intercom work completes a capital outlay project after an initial installation at Tecumseh South. The intercom procurement drew one bid after the district solicited proposals from eight vendors. For the AC replacement at the middle school, Mr. Stegall said the existing system failed and the band room currently had no climate control, creating an urgent need under the cited procurement exemption; staff said capital reserves are available and the cost will be included in the current year capital outlay.

No board member recorded a dissenting vote on any of the listed motions in the public record provided by the transcript.