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Commission approves one-year Diligent Community (BoardDocs) subscription, asks staff to seek alternatives
Summary
The commission accepted a one-year subscription to the Diligent Community platform for an annual fee (quote attached) and directed staff to evaluate other options and return with recommendations before renewal.
The Canton City Commission voted to accept a one-year subscription to the Diligent Community (BoardDocs) platform, at an annual subscription fee noted in the materials. Commissioners asked staff to research other agenda-management vendors and bring alternatives back for consideration before renewal.
In discussion, staff said Diligent keeps historical agendas and attachments online, which can simplify archival searches. Commissioners noted many vendors require a demo before pricing and that the quote presented was valid only through May 30, 2025. The contract term discussed was one year; staff said nonrenewal requires written notice and that automatic renewals would increase by 5% annually unless nonrenewal notice is submitted.
A motion asked staff to approve the one-year contract now, continue evaluating vendors, and return to the commission about 10 months later to revisit the platform choice. The commission approved the motion on a roll-call vote.
Provenance: Discussion and vote on migrating agenda management to Diligent Community / BoardDocs and accepting a one-year contract.
