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BNS OKs $200,000 amendment with American Structures to continue alleyway repair program
Summary
The board approved a contract amendment extending American Structures' agreement through Dec. 31, 2026, and increasing compensation by up to $200,000 to support bidding and design for the next round of alleyway repairs; staff described completed phase 1 work and funding status for a $5 million multi-year program.
The Indianapolis Board of Business Neighborhood Services on May 29 approved an amendment to a professional services agreement with American Structures (ASI) to support the city’s alleyway repair program, extending the agreement through Dec. 31, 2026, and increasing the compensation not-to-exceed limit by $200,000.
"Staff recommends that this board approve and authorize the director to amend a professional services agreement with firm American Structures for additional consulting services in support of the B and S alleyway repair or repair program," Caitlin Morgan said, introducing Resolution 2025C10017. Morgan said the amendment will allow the next package of alleyway repairs to be bid in coordination with the city's purchasing division.
Morgan said ASI will continue to partner with XPE ZUP consultants, BS Engineering, and 7 and T and will maintain a prior commitment of 30% XBE utilization for the alleyway portion of the contract scope. Staff described phase 1 as complete — 19 segments finished after one initially excluded segment was found to be outside the right of way — and said core samples and cost estimates for phase 2 are complete. Staff said final inspections for phase 1 were scheduled for the Friday following the meeting so permits could be closed out.
Abby Brands, director of the Department of Business Neighborhood Services, said the selection of alleyway segments is data-driven: the department maps illegal-dumping incidents and requests, conducts field visits, and uses ASI’s engineering assessments to prioritize sections that fit the available budget and avoid costly drainage or limestone-curve work. Brands said the city recently sent a funding request back to City Council as part of the spring fiscal process to secure the remaining $3,000,000 on top of prior appropriations for what staff described as a $5,000,000, three-year commitment to the program; Brands said the measure passed unanimously in committee and will go to Council for a final vote the following Monday.
Board members asked about the type of repairs; staff said asphalt alleys are milled and regraded, illegal dumping removed, and tree trimming or other restorative work performed as needed. Staff also said the department plans to retain flexibility to use some of the program funds specifically for illegal-dumping cleanup in areas that lack alleys, responding to councilor and constituent concerns.
The board approved the amendment by voice vote; the clerk recorded "aye." The amendment authorizes staff to proceed with bidding and related consulting work for the next package of alleyway repairs and to coordinate procurement with the city's purchasing division.
Votes at a glance
- Resolution 2025C10017: Amend professional services agreement with American Structures; extend term through 12/31/2026; increase compensation limit by $200,000. Outcome: approved by voice vote.
Staff said the program remains subject to Council funding approval for the additional $3,000,000 and that the department will limit the number of alleys bid this round to keep bids manageable and to preserve permit-fund resources.
