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Board reviews grants and 3D-printing policies during triennial reviews
Summary
Library staff reviewed the triennial grants and 3D-printing policies, noting procedural clarifications, record-retention guidance, training requirements for some grants, and an update to 3D-printing fees to reference a per-gram fee tied to the county fee schedule. No policies were adopted at the meeting.
Duchesne County Library staff reviewed two triennial policy updates at the May 20 board meeting: the grants policy and the 3D-printing policy. Both reviews were informational; the board did not adopt changes at the meeting.
On the grants policy, library staff described clarifications added after three years of additional grant activity. Staff said the updated language emphasizes scope, budget, eligible populations and timing; it calls out the need to confirm grant eligibility before purchasing and to document grant-specific requirements such as acknowledgment language, thank-you letters to legislators and stakeholders, tagged equipment, and retention schedules for grant records. Staff noted one recent near-miss: "We almost made that mistake today buying something before the grant window opened, and then we wouldn't have been reimbursed. Oh. So we have to be careful of that." Staff also explained that some grants require training and that staff or managers (not only the director) may write grants.
On the 3D-printing policy, staff said technology and costs have changed little over three years but recommended language that ties the charge to a county fee schedule and describes a fee "per gram of plastic" rather than a fixed 10-cent line item. Staff said usage has dipped while staffing transitions have limited promotion, but that the service remains available as a patron option.
Board members asked clarifying questions about fees and usage; no board action was taken. Staff said they will continue monitoring costs and usage and return with recommendations as needed.
Ending
Both policy reviews were informational only; the board will consider any formal policy changes at a future meeting if staff returns with recommended language for adoption.
