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Plaistow planning board receives two impact-fee proposals, discusses RPC contract options
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Summary
The Plaistow Planning Board reported two responses to an RFP for an impact-fee study and discussed hiring the regional planning commission (RPC) on an a-la-carte or contract basis; board members said budget constraints and prioritization will shape next steps.
The Plaistow Planning Board said it received two proposals in response to a request for proposals for impact-fee work and discussed options for engaging the regional planning commission (RPC) on a short-term or contract basis.
Board members said the two responses were opened and inventoried last Thursday and that a spreadsheet indexing proposals is available in hard copy. Members noted the town budget includes funding for consultant work and for engaging RPC in a limited “circuit rider” or a la carte arrangement.
Board members said the impact-fee proposals were structured a la carte so the board can select all items or only specific analyses. One member said the board likely has about 60 days for follow-up analysis before deciding whether to proceed with any particular scope. Another discussed the option of negotiating phased work with vendors if the town cannot fund full scopes in a single year.
The discussion also covered contract approaches for RPC. Board members described possible options including an hourly or retainer arrangement (one example discussed was a notional $1,000-per-month retainer) and contracting from July 1 through Dec. 31 to begin technical support midyear, with the option to re-engage for a full year if the board is satisfied. Members said they budgeted for both impact-fee work and some level of RPC support.
Several members said they would individually review the proposal tabulation and send comments before the next meeting; one member asked that contract language include standard provisions such as a termination clause and notice provisions before the board signs any agreement. Members said they will prioritize projects (for example school, recreation, public safety) so that, if funds are limited, the board can instruct a vendor which elements to perform first.
Board members agreed to bring comments and prioritization suggestions to the next workshop so the board can decide which elements to fund this year and which to defer.
