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Advisory group agrees to plan community event, asks staff for draft timeline for PIE grant cycle
Summary
The Dane County advisory group agreed to proceed with a recognition-style community event honoring a community member and showcasing PIE grant recipients, formed a small planning subgroup, and set timelines for the next PIE (Partners/PI) grant application cycle.
Members of the Dane County racial equity advisory group voted to pursue planning for a community event to recognize community contributors and to highlight PIE grant recipients. Chair Viola proposed a small work team to draft a plan and present it at the next meeting; Theola (staff) and the chair agreed to participate and Reverend Joe volunteered to join.
The planning subgroup was asked to return within two weeks with a proposal including a proposed date, proposed location, program outline, a draft budget and a marketing/promotional plan. Members discussed whether the event would be outdoors or indoors and noted summer scheduling constraints; participants raised potential overlap with other community events and suggested partnering with existing events where appropriate.
The group also reviewed the timeline for PIE grants (referred to in the transcript as PIE/PI grants). Theola reported 2024 awards are in place and that the 2024 awardees' reporting materials are in the shared drive; she said the next awarding cycle is not due until 2026 but that the advisory group should prepare the 2025 application draft for review. Theola asked for comments and suggested aiming to have the 2025 application ready for distribution by the end of August 2025 so reviewers can meet and recommend recipients in September. Members agreed they would review the draft application in the shared drive and return edits in time for the August target.
The meeting record shows no formal vote on the event beyond consensus to pursue planning and the formation of the planning subgroup. The transcript also records a suggestion to compile an alumni list of past PIE grant recipients and their outcomes for possible recognition at the event.
The meeting closed after routine final business and a motion to adjourn.
