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Madison Commission approves sewer lining change orders, approves airport grant closeout and tables DSU right‑of‑way permit
Summary
The commission approved two change orders for sanitary sewer CIPP lining with HK Solutions that reduced contract totals, authorized mayoral signature on a final airport grant closeout payment, and voted to table an amended permit to occupy right-of-way from Dakota State University pending a DSU signature and project exhibit.
At its meeting, the Madison City Commission approved two change orders reconciling final quantities on multiple sanitary sewer cured-in-place pipe (CIPP) lining contracts with HK Solutions and authorized final project closeout paperwork for a 2024 FAA airport improvement grant; the commission also tabled an amended permit to occupy right-of-way for Dakota State University until the university provides a signed exhibit.
Ryan, a city staff member who presented the items, said the first change order (change order number 2 for Madison Phase 1A, sanitary sewer CIPP lining, segment 6) reconciled bid quantities and resulted in a net decrease of $17,141.70, bringing the contract total to $273,616.52. The commission approved the motion by voice vote; the minutes record the motion, a second and “motion carries.”
The second approved change order (change order number 1 for Madison Phase 1B and 2A sanitary sewer CIPP lining, segment site 7) also adjusted final quantities, producing a net decrease of $31,925.40 and setting the contract total at $395,311.02. That motion likewise passed by voice vote after a motion and a second.
On the airport item, Ryan described an Airport Improvement Grant (AIG) closeout for design costs to reconstruct an apron and taxi lane at Madison Municipal Airport (grant referenced in the packet as AIG number 3-4600290260f2024). The city previously received an initial FAA payment of $51,075; the closeout would allow final payment of $5,725. The commission authorized the mayor to sign the closeout paperwork; a motion and second were recorded and the chair said “motion carries.”
Separately, the commission considered an amended permit to occupy right-of-way for Dakota State University related to work on Lee Avenue north of Ninth Street. Ryan said DSU had previously reviewed but not signed the permit and requested that the permit be signed by a university or state representative rather than a contractor. He said the commission should receive an updated exhibit showing the construction limits and a map that would confirm the city’s electric line is protected. Commissioners asked whether to approve contingent on receiving the exhibit or to table the item. The commission moved to table the permit until the next meeting; the motion carried by voice vote.
The agenda also recorded approval of the consent calendar and earlier procedural motions (agenda approval). Those routine approvals were passed by voice vote with motions and seconds recorded in the minutes.
No detailed roll-call tallies were recorded in the transcript; the meeting used voice votes and the chair announced the results as "motion carries."
