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Director reports finances, maintenance needs and drill gaps after active-shooter exercise at Pryor Creek Recreation Center
Summary
The recreation center director reported unresolved accounting entries with the city, maintenance needs (vandalism to CO2 outlet, pool-heater exposure, and bleacher removal after a syringe incident), and weaknesses revealed by an active-shooter drill, including delayed police response due to a dispatch notification failure.
During the June 12 meeting, the Pryor Creek Recreation Center director summarized maintenance issues, financial irregularities in city accounting records related to the center, and weaknesses found during an active-shooter drill held the previous day.
On maintenance, staff reported repeated vandalism to a CO2 inlet on the east side of the building and said they are seeking estimates for a steel cage to protect the outlet. The director said a lean-to over the pool heater may be needed to protect exposed metal panels and valves; staff estimated that lean-to could cost about $40,000. The director also said the gym bleachers are being considered for removal after a child reached under retracted bleachers and was stuck by an insulin syringe; the child’s family reported the injury as minor and the child was treated.
On facilities repairs, staff said one marquee breaker was located and switched by Brian Moody, restoring the sign; several parking-lot light bulbs are being replaced. The director said Matlock Security did not return an estimate for a controlled-access bid, and that two other vendors hold state OEMS contracts.
On finances, the director reported confusion reconciling the center’s monthly operating statements from the city accounting system. Staff said the Cherokee Nation owes the center $54,866 through May and the director has provided updated invoices to a Cherokee Nation contact (Canaan Duncan). The director said membership is growing (reported at 572 total members during the meeting, with 454 full-service members) and that lifeguard payroll is expected to exceed the center’s budgeted amount for the summer. The director also noted a certificate of deposit that appears to have produced unexpectedly large monthly interest amounts on interim financial statements and said staff will meet with city finance staff (Hannah) to reconcile discrepancies. HVAC replacement work has been put out to bid; any capital expense would be scheduled in a later fiscal year.
Regarding the active-shooter drill, staff reported that internal notifications and the center’s panic buttons functioned but police response was delayed because dispatch did not notify officers. One officer drove to the building and remained in the patrol car; staff later confirmed that dispatch had not transmitted the alarm. Staff said some alarms and speakers were hard to hear in busy areas such as the pool; the center will evaluate adding additional alarms inside the pool area and inside restrooms and will review panic-button procedures with MUB and police dispatch to ensure proper end-to-end notification.
Staff said they will pursue estimates and return to the board with cost details for security cameras, the steel cage for the CO2 inlet, the pool-heater lean-to, and any additional alarm work. The director also reported that the HVAC bid was issued the prior week.
